Format. Review. Publish.

Skip to main content

Format. Review. Publish.

 

THESIS AND DISSERTATION SERVICES

Thesis orders are accepted between the hours of 9:00am - 3:45pm, Monday through Friday.

Submission Procedure

SPRING 2023 SUBMISSION PROCEDURE 

Our business hours are Monday through Friday from 9:00 am to 3:45 pm. We process payments every day Monday-Thursday between 9:00 am to 3:45 pm and Fridays between 9:00 am to 2:45 pm. Hours of operation are subject to change.

To submit for review or formatting, please supply your signed signature page(s), RED ID,  and thesis or dissertation file in one email to thesis@aztecmail.com. Once we receive these documents, we will provide instructions on how to make payments by phone.

ELECTRONIC SIGNATURE UPDATE

Montezuma Publishing will be accepting electronic signatures for theses and dissertation publication on a temporary basis.

Please continue to use the existing signature page templates from our website.

·         Your committee member can print the document, sign it, scan it, and send it back to you *

·         Or your committee members can electronically sign your signature page via adobe e-sign

·         If you already have original signatures you may scan your document and send a PDF to us via email

* A signature is required from every committee member, but they do not all need to appear on the same scanned document.

 

Thesis Deadlines

Disclaimer: must be enrolled in 799 A or B, see Graduate Division for more information.

Summer 2022

Submission Deadline: June 24th, 2022 by 3:45 p.m.
Publication Deadline: August 12th, 2022 by 3:45 p.m.
Avoid Re-enrollment in 799B: August 17th, 2022 at 3:45 p.m.

Fall 2022

Submission Deadline: October 28th, 2022 by 3:45 p.m.
Publication Deadline: December 16th, 2022 by 3:45 p.m.
Avoid Re-enrollment in 799B: December 30th, at 2022 12:00 p.m.

Spring 2023

Submission Deadline: March 24, 2023 by 3:45 p.m.
Publication Deadline: May 12, 2023 by 3:45 p.m.
Avoid Re-enrollment in 799B: May 18th, 2023 at 12:00 p.m.

 

Submission Deadline

Submitting your thesis and making your review fee payment to Montezuma Publishing (MP) by this deadline guarantees that MP will review your thesis and return it to you for corrections, if necessary, at least one week prior to the Publication deadline. Theses that are resubmitted for review will be given priority status but still require a full review. Meeting this deadline for thesis review allows you to have the best possibility for graduation during the current semester.

Publication Deadline

Your thesis must be reviewed* and approved, by the 3:45pm deadline, with all fees paid for publishing the library requirements and any required department copies in order to graduate during the current semester. Students missing this final deadline will be required to reapply for graduation for the term in which they expect to graduate.

* Be advised the initial review can take up to 3-4 weeks.

Avoid Re-enrollment in 799B Deadline

If you submit your thesis and make your payment (Review Fee or Formatting Deposit) by 3:45pm (12:00pm for Fall 2022) on this deadline, you will not have to re-enroll in Thesis 799B for the following semester, but you must re-apply for graduation. Note that your thesis must meet the following minimum requirements:

  1. All mandatory preliminary pages must be filled out (Title page, Signature page, Copyright page, Abstract, Table of Contents, List of Figures/Tables if applicable).
  2. The department approved style guide must be used for all citations and references.
  3. Your thesis must be in a single Word Document or PDF.

If your thesis does not meet these minimum requirements, we will not accept your payment, your thesis will be rejected and you will be required to re-enroll.

Note: Submission is not complete until payment is made.

Thesis orders are accepted between the hours of 9:00am to 3:45pm, Monday through Friday.

 

Formatting Guidelines/Templates

See our template for samples and formatting assistance.

  • 1. Your name, committee members and degree title must match University records.
  • 2. See your department guidelines for information about your approved reference style guide and other department-specific requirements.
  • 3. Recommended margins: Set your margins at 1.25 inches for the left margin, and 1 inch on the right, top, and bottom margins. Margins may be reduced to .875 inches all around to accommodate oversized tables or figures.
  • 4. Use a professional font in 12pt size. Do not use an ornamental font based on script, cursive, or calligraphic styles. For tables, footnotes, or other material outside of the main text, a font size as low as 8pts may be used. Use black for all text apart from figures, tables, and computer code, which may include color.
  • 5. Line spacing: 1.5 is preferred but 2.0 (double-spacing) is acceptable, with the exception of tables, lists, block quotations, footnotes/endnotes, figure captions, table titles, and bibliographic entries, which are to be single-line spaced and followed by normal text spacing.
  • 6. Start the first page of each section (Acknowledgements, Table of Contents, Lists, etc.), chapter, and appendix on a new page and increase the top margin on that page to 2 inches.
  • 7. Place your Bibliography or Reference section(s) at the end of each chapter or at the end of the main document text (but before the Appendices), depending on your department’s style guidelines. Use single-line spacing.
  • 8. If including more than one figure, table, or illustration, create a separate list for each type of item, which includes the figure/table number, figure caption/table title and the page number on which it begins.
  • 9. Label tables, figures, illustrations, etc. uniquely and number each consecutively throughout your document.
  • 10. Thesis document file size may not exceed 1GB. Recommend image resolution: 300 dpi. Supplementary materials such as audio, video, and oversized tables/figures must be submitted to Montezuma Publishing at the same time the thesis is submitted.
  • 11. The Table of Contents lists each chapter number, chapter title, and the page on which each chapter begins. Type the word “Chapter” as a heading before listing the numbers and titles of each chapter below. See a Table of Contents example.
  • 12. Preliminary page numbers are lowercase Roman numerals, starting with page iii.
  • 13. Preliminary pages appear in the following order (first numbered page must be page iii):
  • Title page: Mandatory; no page number (see following page for format).
  • Copyright page: Mandatory; numbered iii.
  • Dedication: Optional; must have page number.
  • Epigraph: Optional; must have page number.
  • Abstract: Mandatory; up to 350 words, single-spaced; must have page number.
  • Table of Contents: Mandatory; must have page number.
  • List of Tables, List of Figures, etc.: Mandatory when the document includes more than one table, figure, etc. (e.g., if you have 2 tables, include a List of Tables; 2 figures, include a List of Figures); must have page number.
  • List of Abbreviations, List of Acronyms, List of Symbols: Optional; must have page number.
  • Preface: Optional; must have page number.
  • Acknowledgements: Optional; must have page number (Department of Biology guidelines differ).
  •  

Word Templates & Associated Files

SDSU Thesis Template
This is the main template. It contains most of the formatting necessary to prepare your thesis. Additional templates are provided below.

SDSU Thesis Template for Landscape Pages
The landscape pages are separate from the main template but can be copied and pasted into the main template as needed. Follow instructions in this file and the Using the Template file.

SDSU Thesis Signature Page Template with 3 Committee Members
If you have a 3-member committee, use this signature page template to fill in your committee information. Print it out to get your committee signatures.

SDSU Thesis Signature Page Template with 4 Committee Members
If you have a 4-member committee, replace the main template's signature page with this one. You may use the copy and paste function to do this.

SDSU Thesis Signature Page Template with 5 Committee Members
If you have a 5-member committee, replace the main template's signature page with this one. You may use the copy and paste function to do this.

SDSU LaTeX Template
The LaTeX template complies with the SDSU formatting requirements. The template can be found on the Math Department Resources web page, follow the link below. A good third-party resource on using LaTeX is the LaTeX Wikibook. Students using MS Word to produce their thesis, should use the sample thesis-long version as their department style guide.

SDSU APA EdD Dissertation Template

 

Additional Help

Thesis Survival Guide

Subdocument Import
If you have already begun writing your thesis outside of the SDSU template, follow these instructions for importing your document into the template. This will ensure that the template is not corrupted.

Generating a Table of Contents in the Template
The template is set up to create a table of contents for you once you've applied the correct styles. Click on the link below for detailed instructions.

Review Checklist
Use this Checklist to check your work before your thesis submission. This Checklist will also be used during your review.

Professional Support
Use this list to contact a Freelance Formatter.

SDSU Formatting Guidelines
Download the SDSU Formatting Guidelines.

Note: When using the SDSU Thesis Template with Word 2013 or later, you must save your file in the Word 97-2003 Document file type. Failure to do so will create errors in your document.

Documents in Word format (DOC) require Microsoft Viewer. Download Word.

Flowchart - Formatting

Flowchart - Review

 

 

Montezuma Formatting

How to Begin

Submit your thesis and signature page electronically by sending it to thesis@aztecmail.com.

A 50% deposit is due on submission.

Format Pricing

$3.00 per page* (250 words = 1 page)

50% deposit is required at the time of initial order.

$50.00 non-refundable fee will be subtracted from deposit if formatting is cancelled

*Price includes a PDF file of your formatted thesis.

Montezuma Publishing Formatting Standards

When you hire us to format your thesis or dissertation, we will ensure your document meets the San Diego State University Formatting Guidelines.

In addition to meeting the SDSU Formatting Guidelines, we will exceed these standards at no additional charge, providing you with a consistent and professional document.

Disclosure:

Unless you specifically request an exception before you make your formatting deposit Montezuma Publishing will use:

  • 1.5 line spacing
  • Times New Roman 12 pt font
  • Left alignment
  • Your department’s preferred reference style for all bibliographic entries, in-text citations, and for other items (like enumerated lists) not covered by the SDSU Formatting Guidelines.
  • Your department’s preferred text format (chapter, section, or technical style).
  • The SDSU Template style for preliminary pages, including the Table of Contents, List of Tables, and List of Figures.
  • The SDSU Template style for all chapter labels and subsection headings
  • The SDSU Template style for equations.
  • 12pts above and 18pts below offset spacing for Tables and Figures

Please note that while Montezuma Publishing does work with your document beyond the SDSU formatting requirements, we do not edit for content or grammar. Furthermore, once the formatting process has begun, we will not make any grammatical or content changes to your document or accept a new document from you with grammatical or content changes. If you need assistance editing your document before submitting your file to us, please see the Graduate Department’s recommendations for professional support.

Timeline

We format theses in the order received, however, the length of time it takes to format your thesis will depend primarily on the size and complexity of the thesis. If we take in your thesis for formatting for the current semester, it will be completed in time to meet the final deadline given that you respond to all correspondences in a timely manner.

Please let us know upfront if there are any special considerations, for example: oversized pages, maps, landscape pages needed, etc.

If questions arise during the formatting of your thesis, the formatter assigned to your thesis will send you an email. It is important that you respond as quickly as possible to maintain priority status.

Completed Formatting

Once we are done formatting your thesis, it will be placed in line for review. Once approved, we will contact you to arrange for payment of the formatting balance and publishing costs.

Thesis orders are accepted between the hours of 9:00am - 3:45pm, Monday through Friday.

*Prices are subject to change without notice.

 

 

Montezuma Editing

Editing is intended to be completed prior to your defense date. Any edits done after your defense should be limited to those requested by your committee. Comments from your committee must be included in your document for verification of approved changes.

Submit your MS Word document electronically via email to thesis@aztecmail.com

Editing Pricing

* $3.00 per page

50% deposit is required at the time of initial order

Editing/Formatting Combo Pricing: $5 per page **

*Editing page count only includes the body of your thesis/dissertation. This does not include preliminary pages, references, figures, or tables.

**Price includes a PDF file of your formatted thesis/dissertation.

Publishing Editing Standards

Montezuma Publishing offers editing services to SDSU theses and dissertations only.

Editor will check for the following:

  • Spelling
  • Grammar
  • Punctuation
  • Clarity
  • Effective use of language
  • Dissertations will be edited to follow APA format

Timeline

The time it takes to complete the editing of your file will be determined on a case by case basis. Variables such as document length, the amount of edits required, response rate, and your date of submission will affect this timeline. If your defense is after the Submission Deadline, it may impact your ability to graduate during the current semester.

Thesis orders are accepted between the hours of 9:00am - 3:45pm, Monday through Friday.

*Prices are subject to change without notice.

 

 

Review Procedures

Thesis orders are accepted between the hours of 9:00am - 3:45pm, Monday through Friday.

The Review Process

*Note: You must be enrolled in Thesis 799A or 799B, or Dissertation 899 at SDSU before Montezuma Publishing will accept your manuscript for format review.

  1. Bring in or email your original signed signature page (see Templates). Provide your contact information (Red ID, email, and phone). 
  2. Email your file to thesis@aztecmail.com.

    Call (619) 594-7551 or visit our office (ED-107) to pay the required $50 review fee.

    * All Doctoral Students must see the Graduate Division before bringing their dissertation to Montezuma Publishing.
  3. MP verifies your enrollment and your thesis is now in line to be reviewed.

    * If your thesis requires corrections after first review, see steps below. If approved on first review, skip to step #11.
  4. Receive an email with comments from the reviewer. Follow the instructions provided on where you can download your file with comments.
  5. Make all corrections.
  6. Resubmit your thesis via email to thesis@aztecmail.com.
  7. Your thesis is now in line to be reviewed again.

    * If your thesis requires corrections after second review, repeat steps 3-5. If approved on second review, skip to step #11.
  8. Be advised: An additional $25 review fee is required before 3rd review will be made. Your thesis is now in line to be reviewed a third time.

    * If your thesis requires corrections after third review, repeat steps 3-5. If approved on third review, skip to step #11.
  9. Your thesis is now in line to be reviewed a 4th time.

    * If your thesis requires corrections after fourth review, repeat steps 3-5. If approved on fourth review, skip to step #11.
  10. Be advised: An additional $25 review fee is required before 5th review will be made. Your thesis is now in line to be reviewed a 5th time.

    * If your thesis requires corrections after fifth review, repeat steps 3-5. If approved on fifth review, skip to step #11.
  11. Your thesis is now in line to be reviewed a 6th time.

    * If approved on sixth review, skip to step #11.

    * If your thesis failed: At this point, your thesis has been reviewed 6 times. Contact MP for further instructions before resubmitting.
  12. Upon review approval, you will be emailed a quote for the University required publishing fees. Once the publishing fees are paid, notice will be sent to the Graduate Division that you have completed your thesis publishing requirements. Orders for personal copies can be placed at this time.

What does Review check?

The reviewer looks over your thesis to ensure that all policies and rules contained in the SDSU formatting guidelines, as well as your department style guide, are met. A comment will be placed on your file where there is a correction needed. There is a comment limit – if your thesis has numerous errors the reviewer may not get through your entire thesis in one review.

Post-Approval Thesis Publishing

All costs associated with the university and department publishing requirements must be paid by the Final deadline in order to graduate in the current semester. Please visit the Thesis Publishing page for an example of publishing costs.

 

Policies

*Policies are established by the Graduate and Research Affairs office. If you have questions, call (619) 594-5213.

Thesis orders are accepted between the hours of 9:00am - 3:45pm, Monday through Friday.

Re-Submission/Publication Policy

If a student submits for review before the "Avoid Re-enrollment in 799B" deadline but does not pass, the student can resubmit at any point until the "Avoid Re-enrollment in 799B" deadline or within 45 days of receiving a corrections email, whichever comes later. If the student does not pass or resubmit within this time frame, the thesis will be rejected and the student will have to register in 799B the following semester and re-apply for graduation.

A student must pay for publication within 90 days of the notification that they have passed review. If a student fails to pay for publishing within this timeframe, the thesis will be rejected and the student will have to register in 799B the following semester and re-apply for graduation.

Copyright law is highly complex and what follows is offered as only a general guide. This information is not a substitute for a legal opinion.

Ownership of a dissertation, thesis or project begins at the moment the manuscript or "object" is created. Although no further act of the author is required, the law does provide some advantages in giving formal notice and registration of a copyright.

Formal notice of copyright is given by including a copyright page in the manuscript. This notice does not establish any copyright privileges, but it does signal acknowledgment of a legal right and copyright ownership. Registration with the U.S. Copyright Office is optional, but it provides a record of the work, the fact of copyright, and the author's name and address. Registration would probably be most important if the author wished to file in the future a lawsuit over copyright infringement.

The university assumes that a dissertation, thesis or project approved by a faculty committee is primarily the product of the student's efforts. Thus, the student will usually be considered the owner of the copyrights associated with the manuscript. Students should be aware, however, that the dissertation, thesis or project is the actual product submitted in satisfaction of one of the requirements for an advanced degree rather than the basic research, the results of which it reports. In some instances, therefore, individual faculty members may retain some copyright or patent interest in the data or other jointly developed work included in the thesis or dissertation. Students are, therefore, strongly advised to resolve any questions about ownership rights to data or other elements of the thesis/dissertation in which the faculty committee chair may have an interest. Agreement over such issues should be obtained in writing before beginning research on the dissertation, thesis or project.

In order to foster broad dissemination of the results of scholarly research, the student, upon submission of the dissertation, thesis or project to the SDSU Graduate Division, agrees to convey to the university a license for the following uses of the product:

  1. Copying of the work for distribution to other libraries upon the request of those libraries
  2. Inter-library loans of the work
  3. Display and use of the work in the University Library
  4. Circulation of the work by the University Library. These rights become effective upon the shelving of the work in the SDSU University Library. The shelving of the work may be postponed for a period of usually up to one year upon written request of the student and consent of the Vice President for Research and Dean of the Graduate Division, Office of Graduate and Research Affairs. (See Requests for Restricted Use of Theses.)

Students wishing more information should access a copy of the U.S. Copyright Office Circular 1, "Copyright Basics" on campus via the SDSU library web site.

The federal government has a very good web site - Copyright.gov with complete copyright information including application forms. To speak with an information specialist, call (202) 707-3000. Lastly, students or faculty requiring additional information about copyrights may contact the SDSU Foundation Technology Transfer Office at 594-0516.

Theses in Foreign Languages

As presentations of original research to the academic community, theses are ordinarily prepared for the university in the English language. In certain cases, however, for a foreign language degree, a student's thesis in the history and literary analysis of non-English languages and literatures may be presented in the subject language. When the departmental graduate adviser and the prospective thesis committee deem this academically appropriate for the specific research topic, the appointment of the student's thesis committee and authorization of the thesis research by the graduate dean shall be based on the provisions that:

  1. An abstract of the thesis shall be presented in English,
  2. All members of the thesis committee shall be fluent in the subject language, and
  3. Student competency in standard written English shall be demonstrated through satisfactory completion of a departmental procedure that has been approved by the graduate dean.

To obtain approval by the Graduate Dean:

  1. the "thesis in a foreign language" box must be checked on the appointment of thesis committee form, and
  2. written verification by the departmental graduate adviser that provisions 2 and 3 above have been met must be attached to the appointment of thesis committee form when it is submitted to the Division of Graduate Affairs. 

Rejection of Theses/Dissertations

Dissertations and theses should be formatted in compliance with the SDSU formatting guidelines prior to their submittal for format review. Manuscripts with gross deficiencies of format will be rejected and returned to the student. As stated in the Bulletin of the Graduate Division under "Thesis Submission," manuscripts deemed unready for submission (those with "gross deficiencies of format or presentation") will be rejected and returned to the student. The Rejection Form lists the criteria for rejection. When a thesis is rejected, the names of the thesis chair and graduate adviser will be listed at the bottom of the form and both will receive copies; a copy will also be placed in the student's file.

If, because of rejection, students cannot meet the original semester's deadline for the last day to submit dissertations or theses for format review, those students will be required to re-enroll in Dissertation/Thesis as well as to reapply for graduation.

Restricted Use of Thesis Request

On rare occasions, and to protect potential copyrights or patents, thesis accessibility can be restricted on a short-term basis.

Library & Information Access will restrict the use of a thesis or project if the author and the chair of the thesis committee request such action and the Graduate Dean approves. The purpose of the restriction is to protect the author's right to publish or otherwise exploit the new knowledge before making it available to others.

The display of a thesis, dissertation, or project may be embargoed for a period of up to two years upon written request of the student and consent of the Dean of the Graduate Division. In the case of Joint Doctoral degrees, students must notify both schools and comply with each school's policies.

To designate restricted use of a thesis, the author and the thesis committee chair should send a memorandum requesting restricted use to the Dean of the Graduate Division. If the dean approves, a signed copy of the request with approval is provided to Montezuma Publishing at the time of thesis submission. The embargo must be supplied to Montezuma Publishing before the thesis formatting is approved and publication fees are paid. The request is then sent to the Monograph Cataloging Unit, who in turn will withhold from use all copies of the restricted thesis when they are received in the Library & Information Access.

The author's memorandum to the Dean of the Graduate Division requesting restricted use of a thesis should state the following:

  1. The reason for the request
  2. The period of restriction (up to two years)
  3. The author's address and telephone number. These will be used by the university's archival librarian in requesting permission for a reader to consult, borrow, or copy the thesis during the period of restriction. Authors may request a renewal of the restriction period for a second year by sending a memorandum to the Associate Dean of the Graduate Division specifying the reason for the renewal.

Authors may request a renewal of the restriction period for a second year by sending a memorandum to the Vice President for Research and Dean of the Graduate Division specifying the reason for the renewal.

 

 

Publishing 

THESIS AND DISSERTATION PUBLISHING

Publishing Pricing

stack of books

University Requirements

A $45.00 Processing fee includes ProQuest submission, an electronic file, metadata file, and abstract for SDSU Library.

ProQuest

As of Fall 2013, SDSU has partnered with ProQuest, an online archival database. It provides full text dissertations and theses from over 700 academic institutions, allowing students and researchers to access and share relevant material quickly and conveniently.

To access currently published dissertations and theses on ProQuest, visit sdsu-dspace.calstate.edu.

Department Requirements/Personal Copies

Some departments require a hard bound copy for their own department libraries. Check with your department for specific requirements.

You can choose your binding, cover color*, and paper type for your thesis.

*Due to variances among color monitors, the colors on your computer monitor may appear differently than the actual products. If color is important to you, please stop by the Montezuma Publishing office to make your selection.

Hard Bound $45.00

Cherry thesis cover
Cherry

Burgundy thesis cover
Burgundy

Brown thesis cover
Brown

Green thesis cover
Green

Blue thesis cover
Blue

Black thesis cover
Black

Soft (vinyl) Bound $15.00

Two books

Paper Options

Cotton bond: $0.12 per page
Regular paper: $0.08 per page
Color copies: $1.00 per page

MP can bind original copies. Binding charges apply.

For additional items such as maps, oversized materials and CDs, please contact Montezuma Publishing for pricing.

Pricing Example:

(includes University Requirements and 1 personal hardbound cotton copy for 130-page thesis)

Personal Bind $ 45.00 Copy Fees
(130 pages x 1 copy x $0.12 per page) $ 15.60 Processing Fee $ 45.00 Subtotal $105.60 Tax (7.75%) $4.70 Total$110.30

Timeline

Hardbound Copies take 6-8 weeks
Softbound Copies take 2-4 weeks

Students submitting their thesis closer to deadlines may experience a longer waiting period. MP will email you when your copies are ready. Graduation is dependent only on the final publishing payment, students do not have to wait for copies to arrive in order to be cleared for graduation.

Pick up & Shipping

Department copies will be delivered to the designated department, free of charge. Personal copies can be either picked up or shipped. The shipping fee is contingent on the length of your document. MP will email you with the tracking information once the copies are shipped.

Thesis orders are accepted between the hours of 9:00am - 3:45pm, Monday thru Friday.

*Prices are subject to change without notice.

 

 

Dissertation

All Dissertation candidates must visit the SDSU College of Graduate Studies for clearance before coming to Montezuma Publishing.

Dissertation Formatting and Review

MP Thesis Department reviews all applicable Doctoral Dissertations to ensure conformity with university and department requirements. This formal review occurs after the members of the faculty committee have signed the Dissertation/Thesis signature page indicating their approval of content.

Doctoral Dissertations for students enrolled in the standalone SDSU College of Education Doctoral Program (Ed.D) in Education Leadership will format their dissertations according to the current department requirement of APA 7th edition guidelines. In addition, the department has a handout for items not covered by the APA manual.

For those SDSU Doctoral Programs that are administered jointly with a cooperating institution, the format of dissertations will be governed either by SDSU regulations or by those of the cooperating institution as determined in the contract between the two institutions. Most Joint Doctoral Programs are governed by the cooperating institutions formatting rules. As such, these dissertations are only required to submit for publishing to Montezuma Publishing.

Please visit the Graduate Division website for more information.

Dissertation Review Checklist

SDSU APA EdD Dissertation Template

Dissertation Publishing

Please visit the Publishing section on this page.

 

 

FAQ

FREQUENTLY ASKED QUESTIONS

Formatting

That depends on the complexity of your work. You must be familiar with your department reference style, the SDSU formatting rules, and be an adept Microsoft Word user with regard to the Thesis Template (i.e., you must know how to import your document into the template, apply/remove template styles, change page orientation without losing proper pagination placement, generate a table of contents, work with different types of page breaks, etc.).

If you are concerned about getting the SDSU formatting rules right and graduating on time, you may want to consider the formatting services offered by Montezuma Publishing.

In general, you should plan to spend a minimum of two weeks formatting your thesis. You will need time to:

  1. learn how to apply the SDSU formatting rules,
  2. understand how the Thesis Template works along with the embedded formatting styles,
  3. do the actual formatting, and
  4. proofread and edit your thesis.

  1. Don't delay/plan ahead – Finish your thesis and get committee approval as soon as possible to provide enough time for formatting and approval – it often takes longer than you think. Waiting two to three weeks before the final deadline to submit your thesis will put your graduation at risk.
  2. Know your reference style – Reference issues can prevent your thesis from being formatted and approved on time, remember:
    • References cited in-text must be cited on the reference page and vice-versa
    • Provide all information for each reference (e.g., author names, titles, publication year, publisher name, page numbers, etc.) – you can never provide too much information. You can use the Bibliography Form as a guide.
  3. Cite figures, tables and appendices – All figures, tables and appendices must be cited in-text at least once (e.g., "See Figure 1"). Also make sure each figure has a caption and each table and appendix has a title.

  1. Reference errors
    • Sources on the reference page are not cited in the text, or vice versa
    • References are incomplete or do not follow department-required style
  2. Title and Signature Pages
    • Student's name doesn't match what is on record with the university
    • Name of degree, professor's names and/or department names are misspelled or incorrect
  3. Table of Contents, List of Tables, List of Figures
    • Page numbers are missing or incorrect
    • Line items do not match what is given in text
  4. Pagination
    • Page numbers are either missing, out of order, or placed on the page incorrectly
  5. Headings
    • Heading level hierarchy is not followed (i.e., a second-level style heading precedes a first-level style heading)
  6. Tables and Figures
    • Not numbered correctly
    • Missing captions (figures) or titles (tables)
    • Appear before they are cited in the text
  7. Editorial Style Errors
    • Lines or pages are broken in odd places
    • Block quotations and/or enumerated lists are not formatted correctly
  8. Appendices
    • Appendices are not identified in text
    • The labeling sequence is incorrect
  9. Template Abuse!
    • The template is altered which affects the entire document in adverse ways

Yes. Information can be found here:Chicago Author-Number System.

 

Copyright

You need to have your name on the copyright page in the same manner as it is on the title and signature pages. For more information on publication rights, please see the Copyright Policy.

 

Deadlines

See the Thesis Deadlines page; it contains a list of deadlines for this semester with explanations of each of deadline.

YES! Never count on graduating if you submit after that deadline.

Your chances of having your thesis reviewed after the submission deadline depend on how many theses have been submitted ahead of yours. Additionally, if your thesis is reviewed and returned to you with needed corrections, this will decrease your chances of graduating on-time as your work will need to be revised and reviewed again.

You can increase your chances of getting your thesis approved by using the thesis template and following the SDSU formatting rules precisely or by using Montezuma Publishing.

On average, between 200 and 300 students submit their thesis EACH semester. Using the Spring 2013 semester as an example, please note the following statistics:

  • Total theses submitted: 209
  • Total submitted before the submission deadline: 62
  • Total submitted during the at risk timeframe: 108
  • Total submitted after publication deadline: 39

 

Signature Page

No. Although an original signature page is required at the time of submission, a scanned and re-printed copy will be bound with your manuscript.

Black ink is strongly recommended, but blue ink is acceptable as long as the signature is dark enough to be clearly read.

No. The page is formatted for you, but you must type in your name and thesis title correctly as well as your faculty member's names and their department names correctly. Also, the order in which the faculty names appear must be correct and in the same order as on the Thesis Committee Form.

No. Once your thesis has been approved through Montezuma Publishing, the reviewer will transfer signatures onto one page and create a digital copy. Each signature can be on a separate page if it's easier for you to get it signed that way.

 

Submission Procedures

Yes, you can have someone deliver the signature page to Montezuma Publishing, Education, room 107, Monday through Friday, 9 AM to 4 PM. You may also mail your signature page to:

Thesis Department, Montezuma Publishing
Aztec Shops, Ltd.
San Diego State University
San Diego, CA 92182-1701

After your thesis is submitted, it will be put in line to be reviewed in order of submission. If the thesis passes review, it will proceed to the publishing phase. If it does not pass, the thesis will be returned to you with comments regarding revisions that are necessary to bring the work into compliance with the university's formatting rules. You will then need to resubmit your thesis once you complete your revisions, beginning the review process again. See the Review Procedures page for more information.

 

Contact

Michael Cook
SJSU Graduate Publishing Lead

Bridget Cole
SDSU Graduate Publishing Lead

Matthew Jimenez
Front Office Assistant

Karalyne Porter
Assistant Manager

Steve Murawka
Production Manager

Lia Dearborn
Publishing and Administrative Manager

Kathy Brown
Division of Campus Stores Director

Phone: (619) 594-7551

Email: thesis@aztecmail.com

Mail:
Montezuma Publishing
San Diego State University
San Diego, CA 92182-1701

In person: Education Building, ED-107
Thesis orders are accepted 9:00am - 3:45pm, Monday through Friday.

Map showing location of Montezuma Publishing

Other Websites

Graduate Division

Graduate Division – Doctoral Program

Library Dspace

LaTeX website

LaTeX Wikibook

Thesis Q&A

Forms

Thesis Survival Guide

Review Checklist

Department Guidelines

Templates

SDSU Thesis Template

SDSU Thesis Template for Landscape Pages

SDSU Thesis Signature Page Template with 3 Committee Members

SDSU Thesis Signature Page Template with 4 Committee Members

SDSU Thesis Signature Page Template with 5 Committee Members

Learn how to insert an existing thesis into the template

Learn how to generate a TOC automatically

Chicago Author-Number system

Thesis orders are accepted Monday through Friday, 9:00am - 3:45pm.

Note: When using the SDSU Thesis Template with Word 2013 or later, you must save your file in the Word 97-2003 Document file type. Failure to do so will create errors in your document.

Documents in Word format (DOC) require Microsoft Viewer. Download Word.