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Review Procedures

UPDATED POLICIES AND PROCEDURES EFFECTIVE APRIL 1, 2015

The Review Process

*Note: You must be enrolled in Thesis 799A or 799B, or Dissertation 899 at SDSU before Montezuma Publishing will accept your manuscript for format review.

  1. Bring in or mail your original signed signature page (see Templates). Provide your contact information (Red ID, email, and phone). You can give us your file in three different ways:
         a) Email your file to thesis@aztecmail.com, or
         b) Upload your file (call for upload instructions), or
         c) Bring in your file on a Flash Drive (please note, all Flash Drives must be scanned for viruses. If we detect a virus, we will be unable to save your file, and you will be directed to either email or upload your file).
         Call (619) 594-7551 or visit our office (ED-107) to pay the required $50 review fee.
    * All Doctoral Students must see the Graduate Division before bringing their dissertation to Montezuma Publishing.
  2. MP verifies your enrollment and your thesis is now in line to be reviewed.
    * If your thesis requires corrections after first review, see steps below. If approved on first review, skip to step #11.
  3. Receive an email with comments from the reviewer. Follow the instructions provided on where you can download your file with comments.
  4. Make all corrections.
  5. Resubmit your thesis. Bring in or upload your corrected file.
  6. Your thesis is now in line to be reviewed again.
    * If your thesis requires corrections after second review, repeat steps 3-5. If approved on second review, skip to step #11.
  7. Be advised: An additional $25 review fee is required before 3rd review will be made. Your thesis is now in line to be reviewed a third time.
    * If your thesis requires corrections after third review, repeat steps 3-5. If approved on third review, skip to step #11.
  8. Your thesis is now in line to be reviewed a 4th time.
    * If your thesis requires corrections after fourth review, repeat steps 3-5. If approved on fourth review, skip to step #11.
  9. Be advised: An additional $25 review fee is required before 5th review will be made. Your thesis is now in line to be reviewed a 5th time.
    * If your thesis requires corrections after fifth review, repeat steps 3-5. If approved on fifth review, skip to step #11.
  10. Your thesis is now in line to be reviewed a 6th time.
    * If approved on sixth review, skip to step #11.
    * If your thesis failed: At this point, your thesis has been reviewed 6 times. Contact MP for further instructions before resubmitting. 
  11. Upon review approval, you will be emailed a quote for the University required publishing fees. Once the publishing fees are paid, notice will be sent to the Graduate Division that you have completed your thesis publishing requirements. Orders for personal copies can be placed at this time.

What does Review check?

The reviewer looks over your thesis to ensure that all policies and rules contained in the SDSU formatting guidelines, as well as your department style guide, are met. A comment will be placed on your file where there is a correction needed. There is a comment limit – if your thesis has numerous errors the reviewer may not get through your entire thesis in one review.

A review checklist displaying all of the criteria by which your document is evaluated can be downloaded here.

Post-Approval Thesis Publishing

All costs associated with the university and department publishing requirements must be paid by the Final deadline in order to graduate in the current semester. Please visit the Thesis Publishing page for an example of publishing costs. 


Note: documents in Portable Document Format (PDF) require Adobe Acrobat Reader 5.0 or higher to view, download Adobe Acrobat Reader.