Formatting

You can format your thesis yourself or hire a professional formatter. All thesis students, as well as doctoral students in the SDSU/USD Ed.D program, are required to follow the policies outlined in the SDSU Dissertation & Thesis Manual: Policies, Procedures & Format (DTM) available in the SDSU bookstore. Students will need to follow their required department style guide (found on Table 2.2, DTM) as appropriate.

Doctoral students who are not required to use the DTM should contact their program advisor for formatting requirements.

The Review Process

*Note: You must be enrolled in Thesis 799A or 799B, Dissertation 899 at SDSU, or in Dissertation 695 at USD before Montezuma Publishing will accept your manuscript for format review.

1. Bring in or mail your original signed signature page (see Templates). Provide your contact information (Red ID, email, and phone). Bring in or upload your file (call for upload instructions). Pay the required $20 review fee.

   SDSU/USD Ed.D. doctoral candidates must also submit:

   • Signed JDP-5 form
   • Proof of registration in 695 at USD
   • Survey of Earned Doctorates form (a separate form must be submitted to BOTH institutions)

   *All Doctoral Students must go to the Graduate Division before coming to Montezuma Publishing.

2. MP verifies your enrollment and your thesis is now in line to be reviewed.
   • If your thesis requires corrections after first review, see steps below. If approved on first review, skip to step #11.
3. Receive an email with comments from the reviewer. Follow the instructions provided on where you can download your file with comments.
4. Make all corrections.
5. Resubmit your thesis. Bring in or upload your corrected file.
6. Your thesis is now in line to be reviewed again.
   • If your thesis requires corrections after second review, repeat steps 3-5. If approved on second review, skip to step #11.
7. Be advised: An additional $20 review fee is required before 3rd review will be made. Your thesis is now in line to be reviewed a third time.
   • If your thesis requires corrections after third review, repeat steps 3-5. If approved on third review, skip to step #11.
8. Your thesis is now in line to be reviewed a 4th time.
   • If your thesis requires corrections after fourth review, repeat steps 3-5. If approved on fourth review, skip to step #11.
9. Be advised: An additional $20 review fee is required before 5th review will be made. Your thesis is now in line to be reviewed a 5th time.
   • If your thesis requires corrections after fifth review, repeat steps 3-5. If approved on fifth review, skip to step #11.
10. Your thesis is now in line to be reviewed a 6th time.
    • If approved on sixth review, skip to step #11.
    • If your thesis failed: At this point, your thesis has been reviewed 6 times. You are now required to hire an approved formatter before it will be reviewed again. Visit the Professional Support page for a list of approved formatters.
11. Upon review approval, you will be emailed a quote for the University required publishing fees. Once the publishing fees are paid, notice will be sent to the Graduate Division that you have completed your thesis publishing requirements. Orders for personal copies can be placed at this time.

Post-Approval Thesis Publishing

After your thesis has been approved, Montezuma Publishing will contact you with a quote outlining the costs to produce the University requirements as well as any department required copies. All costs associated with the university and department publishing requirements must be paid by the completion deadline in order to graduate in the current semester.

Expenses

The costs associated with publishing your thesis will vary depending on the size of the document, number of color pages, production of oversized material, number of copies ordered, etc. Please visit the Thesis Publishing page for an example of publishing costs.